Capture, Store and Retrieve. Three simple words can be defined as a means to control and manage the flow of information. Seems simple, although we can’t assume that the many years the construction industry has been collecting information to suddenly change, or should it be an expectation.
The perception amongst the regulators is the construction industry must change, safety is a priority, liability has become more important and easier to ascertain. The obligations of persons conducting a business or undertaking are greater and so too are their responsibilities. Along with this comes the education of staff and employees, to ensure a safe working environment is created and maintained on all construction projects.
Documentation has become the link between the written legislation and delivering the message to the individuals working on project sites. A component of the work health and safety message we have found to have been be left behind or at least not had any solutions available in the marketplace.
Foremanage has built its business on the importance of documentation and providing a means to deliver the message. In a society where the idea is Paperless, it seems only fitting that we should follow suit and capture, Store and Retrieve all the site documentation produced. This illuminates the ever enduring stacks of paperwork, inductions, daily diaries, tool box talks, safety walks etc. etc. Not to mention the unforgiving task of reading someone’s handwriting mixed with a dirty sheet of paper and the infamous coffee stain.
Why do we still use paper and handwriting to capture all this very important and legal information in a world that is technologically advanced. Simply put, there is a better way and this is evident on most of our daily interactions through mobile devices.
In response to the growing need to become Paperless and provide a better interface for users we have developed Foremanage. The application caters for the needs of the industry and at its very core are 3 principles.
The methods of capturing the information is the primary objective and the most important step in the process. The application is Mobile in every aspect, multiple devises are supported, on any platform and any operating system. Apple, Android, PC and much more. The flexibility to download an application from the stores and have it on your mobile devise wherever you are.
The application utilises pre generated forms providing the templates for capturing information that is used by a construction site.
Daily Diary, Site Inductions, Tool box talks, Incident reports, Coordination meetings, Safety walks, Rick Assessments, Equipment registers, And many more. Simply click on the form you need, follow the prompts and complete the form. Once your done, tap submit and information captured. Simple.
Ultimately, the storage of all the files and documents produced is, in most cases, the problem. As you can imaging, the volume of information and paperwork required for a project is enough to give you anxiety. Then of course is the issue of security over that information and as we all know, most site offices are places of high traffic and potential avenues for loss of information.
Foremange is a secured site supported by Geotrust security certificate and hosted on Amazon Web Servers being one of the largest and most secure servers in the world with uptime to match your needs.
Storage is crucial to us and we provide the safety and peace of mind that no matter how many years, your information will not fade, it will look the same and available in a couple of clicks.
After all said and done and all the information above, the retrieval of your information is paramount. If you can’t find it, then it never existed. We believe there is a better way as we value information, so, our systems have been built to have avenues for the retrieval of information.
The application is Mobile, any devise any time. The information is always a few clicks away and available when you need it. Search tools provide an easy way to filter through the many documents logged into the App without any trouble.
When forms are submitted an automated copy is sent to the email address of the company admin to ensure that all records are also kept offline.
No form can be deleted. There is an edit function which will allow users to alter or add information to a submitted form, but never delete. Version control is also incorporated to ensure no mix ups.
Our intentions were to create a better way to manage the site documentation produced and to help create a Paperless environment. Easy to use forms, secured connections, mobile friendly, secured storage, professional hosting, efficient retrieval of information and ultimately a better solution for your business are all the attributes of a great application.
As a user this was written by : Attallah Awad